Everything ScopeApproval does
and why it works.
A complete tour of the product — from generating your first change order to recovering your first $10,000.
Client approval URLs
The one thing ChatGPT can't do.
When you mark a change order as “sent,” ScopeApproval mints a permanent, unguessable URL like scopeapproval.com/co/abc123xyz.
Share it with your client. They open it in their browser (no signup, no app), read the document, and click “I approve this change order.”
Their name, email, IP address, and timestamp are recorded permanently. You get an email instantly. The PDF gets a new Page 2: the approval receipt.
- ✓Permanent, unguessable URL (2^192 entropy)
- ✓No client account required — they just click the link
- ✓Name + email + IP + timestamp captured at approval
- ✓Instant email notification to you
- ✓Approval receipt added to the PDF (Page 2)
- ✓Timestamped approval receipt with name, email, IP, and URL
Professional approval packets in minutes
Plain English in. Contract-grade out.
Paste the client's request, your original scope, and your rate. GPT-4o writes a §-numbered professional change order — original scope, requested change, cost breakdown, timeline impact, approval clause.
Choose your tone: Friendly, Direct, or Formal. We'll match it to the relationship.
- ✓GPT-4o-mini powered (fast + accurate)
- ✓Auto-calculates additional cost and revised delivery
- ✓Three tone options to match the relationship
- ✓Edit and regenerate as needed
- ✓Every order saved to your history
Contract-grade documents
Looks like a serious business packet. Took you minutes, not billable hours.
Every PDF is a professional contract document — identity bar with your branding, §-numbered sections, itemized cost table, dual signature block, and (when approved) a Page 2 receipt with timestamp and IP.
Solo users get name + brand color. Pro users add logo upload. All approved orders include the receipt page.
- ✓Identity bar with your branding (name, color, logo on Pro+)
- ✓§-numbered sections like a real contract
- ✓Itemized cost table with hours, rate, subtotal
- ✓Dual signature block (client + you)
- ✓Approval receipt page (Page 2) when client approves online
- ✓Professional letter format (US Letter, 72dpi)
See what you've recovered
Every dollar of scope creep — visible.
The dashboard leads with one number: how much you've recovered this year. Below that: approval rate, outstanding orders, projects past revision limits, and top clients by recovered value.
Without ScopeApproval, scope creep is invisible. With it, every dollar is on a scorecard.
- ✓Recovered YTD — your primary metric
- ✓Approval rate (% of sent orders that get approved)
- ✓Outstanding value (sent but not yet approved)
- ✓At-risk projects (over revision limit)
- ✓Top clients by recovered value
- ✓Recent activity feed with status chips
Client + project tracking
Know which projects are quietly bleeding.
Track every client and project in one place. Each project has a revision counter — when it crosses your limit, ScopeApproval alerts you it's time to send a change order.
Pre-fill change orders with saved client info and project scope. One click instead of typing.
- ✓Client CRM with default rates and project history
- ✓Project tracker with revision counters
- ✓Automatic revision-limit alerts
- ✓One-click change order from any project
- ✓Per-client recovered-value scorecards
Team collaboration
Multiple seats, shared history, consistent branding.
Pro includes 3 team seats. Agency is unlimited. Every team member sees the shared change order history and uses the same branded PDFs.
Agency adds role-based permissions, rate card templates, and API access for integration with PM tools.
- ✓Pro: up to 3 team seats with shared history
- ✓Agency: unlimited seats
- ✓Consistent branding across all team members
- ✓Agency: role-based permissions (owner, member)
- ✓Agency: REST API + Zapier integration
- ✓Agency: standardized rate cards
Ready to see it in action?
Generate your first change order free. No credit card.